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Repository: Access & Submission Guidelines

This guide explains how to use WPU's institutional repository.

Access Related Guidelines

WPSphere is primarily an open access repository that distributes works online to all.

There are exceptions:

Contributors can request an embargo for a specific period, e.g. 2 years, to prevent access to their work until the embargo time period has expired. Embargos are suitable for dissertations and theses. In the case of embargoed works, the metadata record will be visible in the repository but the file(s) that are embargoed will be blocked from viewing.

In some cases, works may be restricted to the campus community due to rights issues.

Submission Related Guidelines

Submission Related Guidelines

Requirements for depositing works into WPSphere are as follows:

  1. Works must be in a digital format.
  2. Works submitted should be complete works that are ready for distribution.
  3. Submissions should not contain any confidential information, e.g. personal information related to research subjects, or proprietary information.
  4. Submitters should be willing and able to grant the repository the right to preserve and distribute the work(s) via WPSphere (see Distribution License Agreement).


Submitting Unpublished Works:

Unless otherwise stipulated, unpublished works will be assigned a generic rights statement. If author(s) would like to specify a Creative Commons license (, they should indicate that to the Digital Initiatives Librarian.


Submitting Published Works:

In the case of published works where copyright ownership has been transferred to a publisher, e.g. journal articles, permission may be needed from the publisher to submit works to the repository. The Digital Initiatives Librarian can be contacted for assistance in such instances.

In the case of journal articles, SHERPA/RoMEO ( provides a database with many publishers' "self-archiving policies" for pre-print and post-print versions of articles.